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Hire Terms & Conditions

Stewarton Bowling Club - Hire Terms & Conditions

Last updated: 1 March 2026

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Contents

1. Acceptance & Responsibility

  • The individual named as Contact on the enquiry/booking form (the “Hirer”) is responsible for reading, signing and ensuring these Terms & Conditions are followed by all attendees, contractors and suppliers.
  • By submitting the completed booking form, the Hirer accepts these Terms & Conditions and any Club policies referred to herein.
  • Paper copies of booking forms and these Terms & Conditions can be collected from the Club.

2. Booking, Payment & Cancellation

  • Submission: Complete and submit the online hire enquiry webform or complete and hand in paper form (copies also available from the Club).
  • Hire Fee: A payment of £50 or 50% of the Hire Fee (whichever is higher) is due 2 weeks before the event, to Stewarton Bowling Club, along with the completed form.
    · BACS: Account No. 00827001, Sort Code 80-08-53
    · In person: Cash/cheque can be handed in to the Club.
  • Late/Non‑Payment: If payment is not received by the due date, the Club may cancel the booking.
  • Cancellation: If the event is cancelled by the Hirer after the payment deadline, refunds are at the discretion of the Management Committee.
  • Force Majeure: The Club may cancel or curtail the hire due to events beyond its reasonable control (e.g., emergency, safety issues, licensing requirements, extreme weather, utility failure). Fees will be refunded at the Club’s discretion in such circumstances.

3. Purpose of Use

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4. Premises Care

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5. Noise, Neighbours & Doors

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6. Smoking, Alcohol & Licensing

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7. Accessibility & Special Requirements

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8. Kitchen, Food & Hygiene

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9. Safety, Electricals & Fire

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10. Animals

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11. Conduct & Supervision

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12. Accidents & Insurance

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13. Data Protection & CCTV

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14. Cleaning & Waste

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15. Compliance & Termination

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16. Queries & Contact

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